Attendance

 

Upon creating an event with attendees an invitation email will be sent to all invited parties and the creator will become the Organizer.

  • Updating meetings - This can be done by the Organizer only. They can change every aspect of the meeting, with the exception of which calendar the event is housed in. (Moving events between calendars is not yet available.)
    • Changing the time of the meeting is a Rescheduling update - Replies sent before the update are invalidated (their status is reverted to "Pending Response") and the invitees that have already replied to the Invitation should reply again.
    • On Save - Once the event is changed and the Organizer clicks Save Invitation Update emails will be sent to all invitees.
  • Cancelling meetings - Once the event is changed and the Organizer clicks Save Invitation Update emails will be sent to all invitees.
    • Mettings can be cancelled only by the Organizer.
    • Upon deleting a meeting a Cancellation email will be sent to all invitees.
  • Invitation Replies - Upon receiving an invitation to an event, invitees can send back replies detailing their status of attendance.
    • Reply Status: Accept, Tentative, Decline - An email will be sent to the Organizer with the selected attendance status. (The status will later appear in the Organizer's People tab).
    • Propose new time - Invitees can suggest a new time for the meeting to the organizer. An email is sent to them with the suggested new time for the meeting. The event is not changed until the proposed time is accepted by the organizer. The available replies to the proposal are:
      • Accept - Invitation Update email is sent to all meeting invitees with the rescheduled time.
      • Reject - Proposal Decline email is sent to the attendee that sent the New time proposal.

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